How to Write an E-mail in English

Let´s learn how to write an e-mail in English.

Nowadays, e-mail is the most common (and a very useful) form of written communication in the business and professional world.

Tips:

  1. Salutation
  2. Opening Sentence.
  3. Main Body.
  4. Closure.

This is a sample.

Suppose you have to write an email to your friend inviting him or her to your birthday party.

To: (sender´s email… xxxx@xxxx.com)

CC/BCC: (recipients email or other individuals receiving the same email with visible ids)

Subject: title or the reason of writing email

Salutation: Dear Ana (Hi Ana, Hello Ana, Ana, etc.)

Main Body: the main content of the email

I would like to invite you to my birthday party on January 03 at Ambax Hotel from 9:00 pm to 12:00 pm. The theme of the birthday party is “Summer”.

It would be great if you come and join us at the party. We will have a great time and fun together.

See You Soon

John

Openings

– I would like to inform you that  / I would like to invite you . . .

– It has come to my attention that . . .

– I am grateful to you for . . .

– I wish to . . .

– This is to inform you

– I let you know

– I wish to express . . .

– I would like to / I´d like to

– Thank you for . . .

 – It is with much pride that I can confirm that . . .

– It is with regret that . . .

– I am delighted to inform you that . . .

– I write to you because . . .

Phrases to start a sentence with

– In my opinion . . .

– As I see it . . .

– As everyone knows . . .

– Clearly . . .

– Obviously . . .

– Inevitably . . .

– My own view is . . .

– I Hope

Initial phrases followed by a comma

– Surely,

– Firstly,

– Secondly,

– Thirdly,

– In addition,

– Furthermore,

– Moreover,

Phrases to finish the email off

– My last point is . . .

– My final point is . . .

– Finally,

– In conclusion,  

– In summary,  

– To conclude I would like to say . . .

–  On the basis of the evidence presented . . .

– On balance . . .

– The evidence presented supports the view that . . .

– It is my sincere belief that . . .

Closing Remarks

– I look forward to hearing from you in due course

– An early response would be greatly appreciated

– I trust that this is all in order

– Thank you once again for . . .

– Please do not hesitate to contact me if I can be of any further assistance.

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